[ref. x18186320] Manila - Legal Administration Assistant | Onsite | Makati/Ortigas | Day Shift | Day 1 HMO
Support Excellence in Legal Services with Precision and Care
Advance your global career in the legal industry while staying rooted at home. This is your opportunity to gain international exposure, make your mark in legal operations, and be part of a team that values service excellence and innovation—without needing to relocate abroad.
Job Description
As a Legal Administration Assistant, you will play a crucial role in supporting legal operations through document management, client servicing, process improvements, and administrative excellence to deliver outstanding results for legal professionals and clients.
Job Overview
Employment type: Full-time
Shift: Day Shift (Mon - Fri, 7:00 AM – 4:00 PM); Weekends Off
Work setup: Onsite (Makati/Ortigas)Perks: Day 1 HMO, Above-market salary, Global exposure
Exciting Perks Await!- Day 1 HMO coverage with free dependent
- Competitive Salary Package
- Prime office locations in Makati and Ortigas (Easy access to MRT stations, restaurants, and banks)
- Day shift schedule
- Fixed weekends off
- Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
- Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
- Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
- Unlimited opportunities for employee referral incentives across the organization
- Standard government and Emapta benefits
- Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
- Fun engagement activities for employees
- Mentorship and exposure to global leaders and teams
- Career growth opportunities
- Diverse and supportive work environment
- 3–5 years of previous experience in the Australian legal industry (essential).
- Proven problem-solving ability and a proactive, can-do attitude.
- Strong commitment to excellent client service and continuous learning.
- Ability to streamline processes and collaborate effectively with teams.
- Ability to work under pressure with high attention to detail and accuracy.
- Intermediate to advanced technical skills in MS Office, especially MS Word.
- Professional, consultative communication style and excellent organization skills.
- Strong conflict resolution abilities, resilience, and enthusiastic work ethic.
- Commitment to confidentiality regarding firm and client matters.
- Capacity to thrive in a dynamic, changing environment.
- Ability to build supportive and respectful professional relationships.
- Initiative in fair, transparent, and reasonable decision-making.
- Draft and format documents and correspondence.
- Prepare briefs and conduct conflict checks (Affinity and Archi).
- Perform online searches via SALIS, Council, and company records.
- Complete end-of-month trust statements and credit card reimbursements.
- Prepare Safe Custody documents and Verification of Identity (VOI).
- Undertake dictation for letters, documents, and file notes.
- Support proactive matter management by understanding client matters.
- Manage upwards to ensure excellent client service delivery.
- Create new client profiles and manage opening and closing of matters.
- Perform e-filing, archiving, and accurate data entry into Affinity and Prime.
- Prepare client and business-related reports.
- Identify and propose process improvements.
- Assist with billing, write-offs, and cheque requisitions.
- Attend administration and team-specific meetings.
- Perform ad hoc administrative duties and assist other teams as needed.
About the Client
Delivering World-Class Legal Solutions with Passion and Precision
Mills Oakley is one of Australia’s leading independent law firms, delivering innovative and practical legal solutions to clients across a wide range of industries. With a strong reputation for service excellence, our client fosters a dynamic environment where expertise, collaboration, and client success are at the forefront.
Welcome to Emapta Philippines!
Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation.Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment.
Apply now and be part of the #EmaptaEra!