[ref. r84687822] Senior HR/Admin Executive (Construction) New - Monroe Consulting Group Philippines

This role is onsite based in Makati with a work schedule from Monday to Saturday.

HUMAN RESOURCE

• Direct recruitment through internet job portal, newspaper and employee referral.
• Recruitment agencies

• Filter candidates resume received from the list of qualifying criteria
• Send the resumes to hiring managers to further shortlist.
• Arrange for interviews with candidates and hiring managers.

• Hiring Managers to make the final decision on the selected candidate.
• HR made the final offer to candidate.
• Once offer accepted by candidate, HR to proceed with employment contract.
• Complete on-boarding process including issuance of laptop, copier ID, workstation, cabinets, staff time recording ID.
• Request for email IDs creation from HQ

• Dept manager / reporting manager to submit a request for his/her employee to attend training based on the needs. Employee may also initiate training need after receiving approval from reporting manager.
• Source for appropriate courses.
• Once select, confirm with dept manager & trainee on the course details.
• Register with the training centre.
• Once training completed, to obtain a certificate of completion from trainee.
• Follow ISO procedures (if any).

• Prepare confirmation performance appraisal for new employees.
• If successful, prepare confirmation letter.
• If not successful, either terminate employment or prepare an extension of probation by issuing a Performance Improvement Plan (PIP).
• Prepare annual performance appraisal process for all employees.

• Assist the MAP department in handling and coordinating international shipments of materials and equipment, including coordination with local forwarders, particularly in checking documents for payment processing with the Accounts department.
• Prepare employees' payroll including workers with overtime.
• Engage senior management on rewards system (annual salary adjustment)

• Leave management.
• Employee medical benefits.
• Employee Insurance.
• Social & recreational activities.
• Employees' accommodation matters including workers' quarter.

• DOLE compliance such as reporting of end of contract and resigned/terminated employees.
• Ensure quit claims are processed.
• Ensure all issued items are collected from employees in fair condition.
• Request for email IDs deletion from HQ

• Ensure government labour policies and regulations are complied

• Responsible for formulating and establishing HR policies and ensuring their effective implementation, with approval from Directors.
• In-charge of maintaining digital and electronic records of employees (201 files) and company files

ADMINISTRATION

• Receiving visitors to the office, cover reception duties such as answering phone calls, handling mails & packages
• Updating phone list
• Procurement of office assets such as equipment, computer and its peripherals, stationaries, pantry items.
• Proper documentation and record-keeping such as fixed assets requisition, fixed assets sighting regularly.
• Distribution of fax and emails to related personnel.
• Ensure office is maintained and serviced regularly by vendors i.e. air con, water dispenser, copiers, building management.
• Ensure office Is well-stocked. i.e. letterheads, copier papers, stationery, pantry.
• Analysis of monthly utility, phone and internet bills.
• Arranging air tickets, accommodations and visa processing for employees.
• Provides administrative support to other departments to ensure efficient operation; handles requests and queries appropriately.
• Act as a Liaison for the payment of SSS, PHIC, HDMF and BIR.
• Prepare statutory report and remittances such as SSS, PHIC & HDMF
• Liaise with Corporate Secretary and coordinate with lawyer for all legal concerns.
• Files sickness notification and computation of approved SSS claims of employee incurred in accident or sickness incident.
• Tasked with drafting and issuing memorandum.
• Keep digital photos of projects and staff events in folder.
• Decoration of office during festive season.

• Procurement of site-required items such as PPE.
• Ensure that PPE issuance forms are signed and returned to office for safe keeping.
• Assist site/warehouse admin duties such as sourcing for workers quarters, broadband, landlines, etc.

• Ensure vehicle is insured and taxes, licenses (if any) are renewed.
• Issuance of vehicle agreement to designated driver(s).
• Check on petrol claims for irregularity.
• Report any accident to insurance.
• Monitor and ensure all required vehicle maintenance is performed on schedule.

• Assist in the ISO preparation, registration and maintenance of yearly audits.

LOGISTICS AND SHIPMENTS

• Assist the MAP department in handling and coordinating international shipments of materials and equipment, including coordination with local forwarders, particularly in checking documents for payment processing with the Accounts department.