Executive Assistant (US-Based B2B Company) - ref. n27489803
Job Position: Executive Assistant
Work Arrangement: Fully Remote, PST or Overlapping PST Hours
Job Type: Full-time
Salary Range: Competitive, Commensurate with Experience
Work Schedule: 40 Hours/Week, Monday to Friday, 9:00 AM – 5:00 PM PST
Location: RemoteHolidays Observed: U.S. Holidays
About Pearl
Pearl connects the top 1% of global candidates with the most promising startups and lean high-performing teams across the U.S. and EU. Backed by clients who’ve raised over $5B and supported by leaders from firms like OpenAI and a16z, we’re redefining recruitment with a focus on long-term success, operational excellence, and unmatched talent alignment.
About the Client
Our client is a California-based company specializing in high-touch organizational and operational services. Their mission is to streamline systems and structures so leaders can focus on growth while the internal engine of their business runs with clarity and precision.
They operate as a remote-first, elite team trusted by executives and founders to deliver operational excellence. Their approach is grounded in clarity, responsiveness, and solutions-oriented execution—always operating behind the scenes with integrity and professionalism.
Position Overview
We are seeking a highly capable Executive Assistant who can bring order, precision, and polish to the executive’s day-to-day. You will be the right hand to the founder—responsible for managing calendars, communications, task tracking, and operational execution with excellence.
This role is ideal for someone who thrives in fast-paced environments, loves systems and structure, and communicates with clarity and tact.
Key Responsibilities
Calendar & Communications Management- Own and maintain the executive’s calendar across multiple time zones
- Schedule and confirm meetings, appointments, and internal check-ins
- Draft, triage, and respond to emails with a consistent executive tone
- Track action items and key deliverables across teams
- Ensure accountability and timely follow-through on internal projects
- Maintain ClickUp or Asana boards to keep all stakeholders aligned
- Create and manage shared drive structures for seamless team access
- Organize folders, files, and digital materials for easy retrieval and clean documentation
- Prepare agendas and materials ahead of meetings
- Take high-quality meeting notes and follow up on action items
- Liaise with vendors and service providers as needed
- Handle travel coordination and itinerary management when required
- Refine SOPs, streamline workflows, and identify inefficiencies
Requirements
Must-Haves- 3–5 years as an Executive Assistant or in a high-level ops role
- Experience supporting C-level executives or founders
- Excellent written and verbal communication skills
- Executive presence with polished, professional tone
- High proficiency in Google Workspace, ClickUp or Asana, Slack, and digital calendar tools
- Ability to handle sensitive information with discretion and urgency
- Background in consulting, business operations, or systems building
- Familiarity with fast-paced, remote-first teams
- Strong formatting and document creation skills
Benefits
Why Join Us?- Make an Impact – Help shape executive operations and company strategy
- Flexible Remote Work – Autonomy and structure in a remote-first environment
- Growth-Focused Culture – High expectations with high support and opportunity
- Competitive Pay – Aligned with experience, performance, and contribution
- Long-Term Potential – Be part of a team where your growth is a priority
- Communication: Slack, Gmail, Zoom
- Scheduling: Google Calendar, Calendly
- Project Management: ClickUp, Asana
- Documentation: Google Drive, Docs, Sheets, Notion
- Other Tools: DocuSign, Dropbox, Loom
This offer from "Catena" has been enriched by Jobgether.com and got a 72% flex score.