Executive assistant

DUTIES AND RESPONSIBILITIES:

• Provides general administrative and clerical support to the top management.
• Prepares reports, memos, invoices letters, and other documents.
• Takes and monitors appointments of executives.
• Files and retrieves corporate records, documents, and reports.
• Researches and conducts data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helps and assists prepare for meetings.
• Accurately records minutes of meetings, if necessary.
• Reads and analyzes incoming memos, submits, and distributes them as needed.
• Greets and leads visitors to the executives if they have an appointment to meet them.
• Processes travel arrangements for executives.
• Assists in making renewal of employee’s health care and insurance policy.
• Responsible in office duties that include ordering supplies and managing a records database.
• Opens, sorts and distributes incoming faxes, emails, and other correspondence to the rightful owner.
• Performs other tasks that may be assigned from time to time.
• Attend to the needs of the executives specially the Vice Chairman and the President of the company.
• Attention to detail.
• Good at multitasking.

QUALIFICATIONS/ KNOWLEDGE/ SKILLS/ EXPERIENCE:

• Must be a College graduate.
• With at least one (1) year proven experience as an Executive Assistant or other relevant administrative support experience.
• Professional level verbal and written communications skills.
• Proficiency in 365 office (Word, Excel, PowerPoint, Outlook, etc)
• AI Tools knowledge is a plus.