Executive Assistant
Executive Virtual Assistant - assistant to the CEO, in charge of: Team Communications, Team Reports, Lead Scraping, Lead Generation/Prospect Outreach, Client Onboarding, Client Reports, Data Entry, Graphics/Creative, Tech/Automations, and Client/Team Success ManagementJob Summary:We are seeking a highly efficient Executive Virtual Assistant to support our executive team in daily operations. The ideal candidate will be self-motivated, driven, positive, energetic with excellent communication skills, impeccable attention to detail, creative/innovative, punctual, and persistent. Bonus points for being a tech-wizard knowledgeable and proficient using popular softwares and systems.Candidate must have the ability to learn new skills fast and be able to implement them as described. The Executive Assistant needs strong interpersonal, organizational, and time-management skills. They need to put into action the vision laid out for them that is expected. Above all else, they are committed to providing a high level of service In addition, the candidate should have experience in using the following tools and skills:
Google Drive, Slides, Docs, Folders, Spreadsheets Canva design - creation, editingLead Scraping Data Entry Go High Level SlackFacebook / Instagram Outreach/Direct Messaging LoomZoomCustomer supportBonus points for skills in:
cold calling/appointment settingPhoto/Video editingWebsite/landing page building/customizationFacebook ads creation/optimizationGoogle Ads creation/optimizationCold Emailing Zapier AutomationsPrevious experience in the real estate industry or marketing agency space
Responsibilities:
Manage company Slack channel, including Daily/Weekly Agenda posts, team stat reportsDaily Lead Scraping using provided tools and methodsPerform data entry and stat tracking using Zillow, Realtor, and other internal spreadsheet dataMonitor and respond to emails, phone calls, and other communications from the CEO and other team membersPrepares client campaign reports, presentations, and other documents as needed using Google Slides/Canva, and other softwaresCreate and design high-quality, visually-appealing graphics/ images/videos for marketing purposes and social media using Canva and/or other video/photo editing software.Handling of backend processes and systems for new client onboardingDirect Messaging of prospects using Facebook, Instagram, and/or LInkedInCold Emailing to prospects using scripts provided Timely execution of projects/tasks as described and instructedHandle confidential information with discretion and maintain strict confidentiality at all times.Handling of special projects and/or unexpected/urgent tasks as needed.Work closely with the Executive and other team members to ensure smooth execution of projects and provide support as neededHandling Customer support inquiries
Requirements:
Positive attitude!Ready to work, sense of urgency to get tasks done with an impeccable attention to detailStrong interpersonal, verbal, and written skills in EnglishYou are comfortable working remotely, managing projects, and meeting deadlines without direct supervisionDriven, competitive, confident, and persistent!Dependable and reliable Ability to multi
-task and prioritize under ever-changing needs and random schedulesCoachable and open to participate in learning new skills to optimize outputTeam Player- you are able to collaborate with team members, ask for help when needed, and/or co-operate Proactive
- If a problem arises, you are on top of it and know how to find a solution before it snowballsStrong organizational and time management skills with the ability to prioritize and multitask in a fast-paced environment.Experience in handling confidential information with discretion.Strong Internet connectionMust be available to hop on unexpected Zoom calls between the hours of 8am-4pm PST during weekdays
Required Experience:
Proven experience as an executive assistant or virtual assistantPrevious experience with popular remote working softwares/tools such as Slack, Google, Zoom, Loom, Go High LevelExperience in photo/video editing software such as Adobe Premiere, Final Cut Pro, or otherExperience in graphic design softwares such as Canva or other Proficient in Google Suite (Docs, Sheets, Slides, Gmail, Calendar).
Bonus Points for:
Experience in the real estate industryExperience working for a marketing agencyTech-savvy Knowledgeable using automation tools like ZapierCreative video editingExperience creating websites/landing pages/funnelsShort Form Content Creation (Tik Tok-like videos)
Benefits:
Competitive pay Opportunities for growth and career development.Work from home flexibility.Access to world-class knowledge, systems, education, and trainingsCollaborative and supportive work environment.Laid back, mainly unsupervised, professional go-getter work cultureLoyalty and Stability: We take care of our best performing and consistent team members with weekly payment structures, performance-based bonuses, and job stability
If you think you have the skills and experience to excel in this role, please submit your resume—-- and bonus points for creating a short introduction video about yourself.- Real Estate Assistant
- Appointment Setter
- Admin Assistant
- Tech Support
- Video Editing
- Real Estate Assistant
- Appointment Setter
- Admin Assistant
- Tech Support
- Video Editing