Administrative Assistant

Responsibilities:

• Responsible for organizing files, preparing documents, scheduling appointments, and assisting the students and Instructors.
• Schedule meetings and appointments
• Organize and maintain student records
• Update internal databases for students or trainees
• Answer student/trainee queries and forward them to the HR department as needed
• Retrieve company and employee data, as requested
• Check office supply stock and place orders when needed
• Prepare conference rooms (e.g. make reservations and check equipment)
• Distribute company materials to employees, student/trainees (e.g. brochures, announcements and safety guidelines)
• Manage the filing, storage and security of documents in site.
• Supervises all admin, function at the site office including recruitment, completion of employment requirements, ID, etc.
• Handles the reporting and issuance of memorandums as advised and approved from the head office thru the management of the HRAD Manager.
• Supervise administrative services within the office

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree: additional qualification as an Administrative assistant or Secretary will be a plus
• Ability to handle confidential information with discretion.
• Must be willing to work in Ortigas, Pasig City