Executive Real Estate Assistant to CEO/President of the Company
Philippines Full-time
Executive Real Estate Assistant
Property Management & Executive Support to CEO/President of the Real Estate Company
Location: San Diego, CA (Remote) | Job Type: Full-Time
This is an extraordinary opportunity to join a thriving and fast-growing real estate investment company as a key player in its executive operations. We are searching for a world-class, tech-savvy, and highly accountableExecutive Real Estate Assistant who will be the right hand to a high-net-worth, dynamic principal.This is not your average assistant position-this is a pivotal role where you'll directly shape, execute, and drive the owner's vision forward across a diverse and expanding portfolio of over 100 apartment units and commercial properties in San Diego, CA.
You will be at the heart of high-level strategy and day-to-day operations, working closely with a sharp, high-energy owner known for rapid execution and visionary leadership. If you have perfect English, unmatched organizational skills, strong financial acumen, and thrive in a fast-paced environment-this is the career move that sets you apart.The right candidate will be valued as an integral team member with deep involvement in business strategy, real estate growth, and market influence.
Key Responsibilities- Ownership Liaison & Property Oversight
- Act as the communication hub between ownership and the property management team- Track execution of directives across multiple small apartment and commercial properties- Ensure operational alignment with the owner's investment vision
- Interface with vendors, tenants, and contractors as needed
- Daily Operations & Task Management
- Oversee day-to-day activities including maintenance tracking, utility bills, and vendor coordination- Manage communication systems (voicemail, call forwarding, calendar syncing, contact syncing)
- Keep internal systems and documents organized and updated
- Leasing & Property Support
- Monitor leasing activity, rent anniversaries, and lease compliance
Executive Real Estate Assistant
Property Management & Executive Support- Help manage tenant communication and coordinate leasing team follow-ups- Maintain updated rent rolls and lease data
- Maintenance & Vendor Management
- Coordinate with vendors and maintenance team to ensure timely task completion- Track and follow up on work orders and project deadlines
- Negotiate vendor agreements and review service levels
- Financial Oversight & Accounting Support
- Monitor rent collections, delinquencies, and accounting reports
- Assist with financial audits, insurance renewals, and compliance tasks
- Track LLC-related filings, regulatory fees, and expense management
- Maintain strong attention to detail in reconciling numbers and financial records
- Executive Assistance
- Manage the owner's calendar, calls, messages, and scheduling
- Draft and organize notes, transcripts, and action items from strategic calls- Execute outbound communication tasks and maintain follow-up systems
- Coordinate digital mail and document intake
- Acquisition & Sales Support
- Track investment sales, broker packages, and listing activities
- Assist in reviewing and analyzing deal packages
- Provide support in initial underwriting and deal communications
- Technology & System Optimization
- Maintain efficient digital file organization and shared drives
- Troubleshoot communication tools and platforms
- Streamline workflows with technology and tools like Buildium, AppFolio, etc.
Qualifications
Executive Real Estate Assistant
Property Management & Executive Support- Bachelor's Degree in Real Estate, Business, or related field (MBA a plus)
- 2+ years supporting a high-performance principal in real estate or executive operations- Exceptional written and spoken English is a must
- Excellent interpersonal and communication skills
- Highly organized, reliable, and accountable
- Strong financial, accounting, and analytical abilities
- Familiarity with San Diego multifamily and commercial real estate preferred
- Proficient in tools such as Buildium, AppFolio, Excel, Google Workspace
- Bilingual in Spanish/English is a plus
- Ability to multitask and thrive under pressure in a dynamic environment
- Accounting
- Admin Assistant
- Executive Assistance
- Financial Analysis
- Real Estate
- Accounting
- Admin Assistant
- Executive Assistance
- Financial Analysis
- Real Estate
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