[ref. l5097024] Virtual Assistant Construction AC2
Pro-Tops Philippines Full-time
Virtual Assistant Responsibilities & Required Skills
Manage in-house property leasing , tracking payments, lease renewals, and tenant communications.
Monitor and update rental postings on Zillow, Redfin, and MLS platforms for all real estate properties under our portfolio.
Ensure lease compliance, security deposit tracking, and efficient move-in/move-out processes.
Monitor purchase orders, invoice reconciliation, and expense tracking, ensuring accuracy in QuickBooks and Google Sheets.
Coordinate with the financial team to integrate accounting reports from RentBiz and internal rental tracking.
Provide financial summaries, cost analysis, and budget recommendations to improve operational efficiency.
Assist in coordinating material purchases, deliveries, and vendor communications for property and construction projects.
Ensure proper record-keeping and expense reporting for fleet-related operational costs.
Recommend fleet cost-reduction and optimization strategies.
✅ Property management and leasing operations, including working with third-party rental management companies (e.g., RentBiz) and in-house portfolios.
✅ Financial reporting, accounting support, and rental income tracking (experience with QuickBooks, Google Sheets, and property financial reconciliation).
✅ Project & construction management support, tracking tasks via CompanyCam or Monday.com.
✅ Fleet & vehicle management (experience with GPS Insight or similar fleet tracking tools is a plus).
✅ Real estate platform monitoring, handling property listings on Zillow, Redfin, and MLS platforms.
- Rental & Leasing Oversight:
Review and analyze rental reports from RentBiz and ensure rental income tracking accuracy.
Act as the primary liaison between the company and RentBiz for vacancy updates, leasing activity, and rent collections.Manage in-house property leasing , tracking payments, lease renewals, and tenant communications.
Monitor and update rental postings on Zillow, Redfin, and MLS platforms for all real estate properties under our portfolio.
Ensure lease compliance, security deposit tracking, and efficient move-in/move-out processes.
- Financial & Accounting Integration
Track, reconcile, and report financial transactions for rental properties, construction projects, and fleet operations.
Ensure standardization of financial processes.Monitor purchase orders, invoice reconciliation, and expense tracking, ensuring accuracy in QuickBooks and Google Sheets.
Coordinate with the financial team to integrate accounting reports from RentBiz and internal rental tracking.
Provide financial summaries, cost analysis, and budget recommendations to improve operational efficiency.
- Construction & Project Oversight (Property Renovations & Management Support)
Monitor subcontractor work assignments and track property renovation progress using CompanyCam and Monday.com.
Ensure maintenance requests and property improvements are properly documented and tracked.Assist in coordinating material purchases, deliveries, and vendor communications for property and construction projects.
- Fleet & Vehicle Management (GPS Insight Tracking & Cost Control)
Monitor company vehicle fuel usage using GPS Insight, ensuring efficient cost tracking and reporting.
Track vehicle maintenance schedules and repairs, ensuring timely fleet.Ensure proper record-keeping and expense reporting for fleet-related operational costs.
Recommend fleet cost-reduction and optimization strategies.
Top Required Skills & Software Proficiency
To ensure the best fit for this role, the candidate must have experience in:✅ Property management and leasing operations, including working with third-party rental management companies (e.g., RentBiz) and in-house portfolios.
✅ Financial reporting, accounting support, and rental income tracking (experience with QuickBooks, Google Sheets, and property financial reconciliation).
✅ Project & construction management support, tracking tasks via CompanyCam or Monday.com.
✅ Fleet & vehicle management (experience with GPS Insight or similar fleet tracking tools is a plus).
✅ Real estate platform monitoring, handling property listings on Zillow, Redfin, and MLS platforms.
- QuickBooks
- Accounting
- Real Estate Assistant
- QuickBooks
- Accounting
- Real Estate Assistant
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