Assistant to the Assistant Vice President (SEEDS)

Summary of Work Activities and Responsibilities:

Under the direct supervision of the Assistant Vice President for Social and Environmental Engagement for Development and Sustainability (AVP-SEEDS), the Assistant to the AVP-SEEDS provides administrative assistance to the AVP-SEEDS in the general supervision and coordination of the different offices under the SEEDS sub-cluster, and in ensuring that the short-term and long-term plans for the SEEDS sub-cluster are implemented.

• Coordinates with various offices and external stakeholders for the achievement of the Office of the AVP-SEED’s mandates
• Facilitates the process of identifying stakeholder requirements, determining trends, areas for improvements and modifications that may provide better service to the clients
• Builds partnerships with employees from individual to teams to unit heads, with the intention of understanding their needs
• Monitors the achievement of the sub-cluster’s goals, projects and KPIs, keeping track of the deliverables, timelines, agreements, including possible sustainability measures
• Monitors the implementation of the sub-cluster’s strategic and action plan
• Reviews and collates budget proposals of the SEEDS sub-cluster, including the OAVP, and submits consolidated recommendations to the AVP-SEEDS
• Reviews and collates HR- related requests from offices (e.g., workforce complement, hiring, development, promotions, separation), and submits consolidated recommendations to the AVP-SEEDS
• Investigates concerns and escalations and proposes preventive mechanisms and/or risk mitigation
• Manages the relationship concerns and difficulties and conflict situationsnamong personnel and/or offices with the AVP-SEEDS
• Provides administrative support to the Ateneo Service-Learning (SL) Program Management Team

• Manages the daily operations of the OAVP-SEEDS
• Oversees the Office requirements in relation to budget, physical space maintenance or improvements
• Drafts the necessary communications and guidelines, and collaborates with stakeholders on behalf of the Assistant Vice President
• Where appropriate, conducts initial reviews of documents submitted to the Assistant Vice President, ensuring that all documents submitted are adequately supported, and makes necessary recommendations
• Organizes sub-cluster activities and events and coordinates with the relevant Central Administration offices for execution of activities
• Manages the performance of employees in the Office by setting standards/targets, monitoring and evaluating performance, and providing development opportunities
• Represents the AVP-SEEDS in meetings and gatherings, when appropriate

• Conducts studies and audits policies, systems, processes, and documentation as it relates to social development and sustainability with government regulations, University standards, and international standards
• Monitors design, content, and implementation of social development, social formation, and sustainability programs and activities across units
• Reviews program content to ensure its alignment with the University’s social, community, and environment development framework
• Promotes SEEDS initiatives, projects, and accomplishments through creation and publication of online articles on the University website and other official social media platforms, in close coordination with the University Marketing and Communications Office and for approval of the AVP-SEEDS

Knowledge, Skills and Abilities:

• Networking and Relationship Management – establishing, developing and maintaining

productive relationships with partners and other stakeholders over time. Ability to innovate

• Budget and Resource Management – ability to project, maintain, and monitor

SEEDS-related budget. Ability to systematically and scientifically track performance and

• Project Management – defining clear goals, formulating and implementing project plans

and evaluating outcomes with accuracy and precision. Ability to manage multiple priorities

as well as flexibility to adapt to and change new systems and methodologies. (attention to

• Interpersonal Skills – ability to effectively relate, collaborate, and negotiate with different

job levels in different circumstances, taking into consideration their needs, feelings, and

• Critical Thinking – ability to collect and consolidate information, and make sound

decisions & solve problems by weighing possible benefits, risks, and other implications; with

• Writing – ability to communicate effectively in writing as appropriate for the needs of the

• Technological Proficiency - strong knowledge on presentations and several MS

• Social Development and/or Sustainability – strong knowledge of Social Development

and/or Sustainability-related concepts and practices

Education and Experience Requirements:

• Bachelor’s degree
• With at least 3 years experience in administrative work
• With at least 3 years experience in social development or sustainability-related work
• With at least 1-2 years experience in writing/ communications- related work