Purchasing Assistant - Manila

Job Summary:

The Purchasing Staff is responsible for sourcing, purchasing, and managing inventory for all goods and services required by the Wonderpark Amusement Corporation, ensuring timely delivery, cost efficiency, and high-quality standards. This role involves coordination with suppliers, monitoring stock levels, and assisting with the preparation of purchase orders for all departments, including rides, attractions, food & beverage, maintenance, and park operations.

Key Responsibilities:

• Procurement and Supplier Management:
• Identify and evaluate potential suppliers for various goods and services.
• Negotiate prices, terms, and delivery schedules with vendors to ensure cost-effective and timely procurement.
• Maintain good relationships with suppliers and vendors to ensure product quality, availability, and on-time delivery.
• Manage supplier contracts, agreements, and renewals.
• Inventory and Stock Management:
• Monitor stock levels for park supplies, equipment, food & beverage, and other operational items.
• Coordinate inventory replenishment to ensure there are no shortages or overstock situations.
• Assist in organizing inventory audits and maintain proper records for all stock transactions.
• Purchase Order Processing:
• Prepare and process purchase orders in line with company requirements and budget.
• Ensure all purchased items meet required specifications and quality standards.
• Track orders and deliveries to ensure timely receipt and follow up on any delays.
• Cost Control and Budget Management:
• Work within the established budget and strive to minimize costs while maintaining quality standards.
• Assist in analyzing spending patterns and suggesting cost-saving initiatives.
• Maintain accurate records of all purchases, transactions, and related documentation for future reference and audits.
• Collaboration with Other Departments:
• Coordinate with the Operations, Food & Beverage, Maintenance, and Marketing departments to understand their procurement needs.
• Ensure all departments have the necessary materials, equipment, and supplies for their activities and events.
• Assist with procurement for special events, park upgrades, and promotional materials.
• Compliance and Documentation:
• Ensure that all purchasing activities comply with company policies and industry regulations.
• Maintain proper documentation of all purchase-related activities, including invoices, contracts, and payment records.
• Reporting:
• Prepare regular reports on purchasing activities, inventory levels, and budget adherence.
• Provide updates on any issues related to supply chain disruptions or vendor problems.

Qualifications:

• Education: College graduate; a degree in business, supply chain management, or a related field is preferred.
• Experience: 1-2 years of experience in purchasing, procurement, or inventory management, ideally within the amusement or hospitality industry.
• Preferably male
• Skills:
• Strong negotiation and communication skills.
• Good understanding of inventory control and supply chain management.
• Proficient in Microsoft Office, especially Excel; experience with procurement software is a plus.
• Ability to work in a fast-paced environment and meet deadlines.
• Detail-oriented with excellent organizational skills.
• Ability to multitask and manage multiple purchasing requests.

Working Conditions:

• This role typically requires office-based work, with occasional on-site visits to suppliers, vendors, warehouse, or amusement park locations.
• May require occasional evening or weekend work during peak purchasing periods or special events.