Assistant vice-president

Job Description

• Administrative Support:
• Maintain the Vice President's schedule, calendar, and appointments.
• Manage email, correspondence, and incoming communications.
• Prepare meeting agendas, minutes, and other materials.
• Handle confidential information and documents with discretion.
• Manage travel arrangements for the VP.
• Secretarial Support:
• Draft and type correspondence, reports, and other documents.
• Prepare presentations and slide decks.
• Maintain accurate records and filing systems.
• Answer phones and handle inquiries professionally.
• Coordination and Liaison:
• Coordinate meetings and conferences, ensuring timely preparation and execution.
• Serve as a liaison between the VP and other departments and stakeholders.
• Assist with special projects and initiatives as assigned.
• Logistical Support:
• Arrange for company events and meetings, including venues, catering, and materials.
• Ensure office supplies are adequately stocked.
• Assist with other logistical tasks as needed.
• Project Management:
• Assist in the management of projects and initiatives, providing support and tracking progress.
• Prepare reports and presentations on project status.
• Collaboration:
• Collaborate with the operations manager and other departmental leaders towards process improvement
• Represent the VP to the organization as needed and transpire necessary significant information from the team
• Other Duties:
• Perform other duties as assigned by the Vice President.

• Education:

• Experience:

• Skills:
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently and prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Knowledge of relevant software and tools (e.g., project management software).
• Proficient to translate Mandarin to English and vice versa
• Proficiency with other language is an advantage
• Other Requirements:
• Willingness to work overtime
• Ability to travel
• Willingness to report at various operation facilities/sites.

Work location

CITY OF BIÑAN, LAGUNA

Remarks

No additional remarks

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