Talent Visa Management Associate - ref. h24972203

Job Title: Associate – Talent Visa Management Team

Sub Function: Talent Team Reports to: Supervising Associate, Talent Team

Job Summary:

As part of TS, the Talent Visa Management Team supports the Talent Team’s operations across regions. This Associate role supports the Oceania region, by assisting with the end-to-end processes for new hire visa applications, existing employee visa applications and Permanent Residency (PR).

It requires a proactive and detail-oriented individual with a passion for administrative excellence.

Essential Functions of the Job:

Responsibilities:

• Provide support with Labour Market Testing (LMT) requirements
• Assist with collating documents to support visa submission process
• Manage milestone emails to candidates at various stages of the immigration and new starter process
• Submit e-forms with visa details in relevant systems and ensure all records in SuccessFactors and Employee Central are accurately updated and maintained
• Engage with third party provider of car pickup service including seeking approvals, submitting booking requests, handling invoices
• Provide assistance with responding to candidate queries and providing a high level of candidate care
• Monitor and report the progress of all visa applications, ensuring all cases are processed and handled within established timelines
• Maintain various trackers in MS Lists to ensure status and progress of all cases remain on track and reportable.
• Serve as the first point of contact for Talent Acquisition teams regarding international hires, providing guidance and updates as needed
• Conduct routine compliance checks to ensure accurate record keeping requirements for work rights.
• Assist in other administrative tasks that are being performed by the Talent Visa Management Team

Knowledge and Skills Requirements:

• Good interpersonal and communication skills
• Strong organization and time management skills
• Confidence to engage and communicate with candidates
• Demonstrate EY’s core values – integrity, respect and teaming; building relationships based on doing the right thing; energy, enthusiasm and the courage to lead
• Excellent attention to detail
• Quality driven, consistently aiming for high standards
• Maintains strict discretion and confidentiality
• Ability to work independently and manage tasks without close supervision and as part of a team
• Strong sense of professionalism and understanding of corporate etiquette

Job Requirements:

Education:

• Bachelor’s degree

Experience:

• Max 12 months of experience in an administrative role is preferred, we also welcome candidates who are eager to learn and grow in this position; Open to fresh graduates
• Prior experience and a genuine interest in Talent Acquisition, Global Mobility, or People Advisory Services is highly desirable
• Experience working within a large corporate environment and managing compliance to procedures is a plus
• Working in international and diverse environments